Document Management Specialist

Job Description

We are searching for a Document Management Specialist to streamline our document control processes. You will work closely with various teams, ensuring that all documentation processes are efficient and effective, while adhering to compliance regulations.

Responsibilities

• Maintain and update project documentation and records.
• Ensure all documents are accurate, complete, and up-to-date.
• Organize and store documents in an online document management system.
• Retrieve and distribute documents upon request.
• Assist with preparing reports and presentations.
• Provide administrative support to the engineering and project management teams.
• Research and implement improvements to the document control process.
• Monitor compliance with document control policies and procedures.
• Communicate effectively with team members regarding document statuses.
• Participate in project meetings to provide documentation updates.

Requirements

Education

• High School diploma or equivalent
• Bachelor’s degree in a relevant field is a plus.

Experience

• 2-3 years of document control experience in an engineering environment.

Technical Skills

• Electronic Filing Systems
• Attention to Detail

Soft Skills

• Time Management
• Collaboration

Certifications

• Certified Document Imaging Architect (CDIA+)
• Fundamentals of Document Management

Languages

• English: Fluent

Advantageous

• Proficiency in additional languages: Familiarity with languages such as Spanish or Mandarin is a plus.
• Experience with project management software: Knowledge of tools like Asana, Trello, or similar for documentation tracking.

Benefits

• Comprehensive health insurance including dental and vision
• Generous retirement savings plan with company contributions
• Flexible work hours
• Employee wellness initiatives and workshops

Company Culture

• Diversity and Inclusion: We celebrate diversity and promote an inclusive workplace where every employee feels valued.
• Continuous Learning: We are committed to the professional growth of our employees through ongoing training and learning opportunities.
• Work-Life Balance: We support a healthy work-life balance to ensure employee well-being and satisfaction.