Executive Assistant

Job Description

We are seeking a proactive Executive Assistant to support our executives in Newark, NJ. The ideal candidate will be responsible for managing schedules, organizing meetings, and ensuring smooth communication across various departments. If you have excellent organizational skills and a knack for multitasking, we want to hear from you!

Responsibilities

• Oversee the executive's calendar and proactively schedule meetings.
• Draft consulting proposals and contracts for review.
• Manage incoming communications and prioritize correspondence.
• Assist with project planning and resource allocation.
• Coordinate travel and accommodations for executive trips.
• Serve as a point of contact for key stakeholders.
• Support the development and implementation of office policies.
• Contribute to creating a positive office culture.
• Assist executives with strategic planning and operational decisions.

Requirements

Education

• Bachelor's degree in Management, Administration, or related field
• MBA is advantageous

Experience

• 3-5 years of experience supporting C-Level executives

Technical Skills

• Google Workspace
• CRM Software

Soft Skills

• Adaptability
• Interpersonal Skills

Certifications

• Microsoft Office Specialist

Languages

• English: Fluent

Advantageous

• Knowledge of office management procedures: Understanding of office management systems and procedures to enhance productivity.
• Bilingual abilities: Fluency in Spanish or another language is a plus.

Benefits

• Comprehensive health insurance options including dental and vision
• Generous paid leave policies
• 401(k) with competitive employer match
• Professional development opportunities

Company Culture

• Innovation-driven: We embrace creativity and encourage innovative thinking in all levels of the organization.
• Flexibility and Adaptability: We offer flexible working arrangements and encourage a work-life balance.
• Employee Recognition: We recognize and reward employee contributions to our success.