Document Management Specialist

Job Description

We are seeking a skilled Document Management Specialist to lead the charge in establishing robust records management practices. You will be pivotal in ensuring our records are properly managed, compliant, and accessible.

Responsibilities

• Implement and continuously improve records management policies and procedures.
• Conduct compliance audits to ensure adherence to regulations.
• Develop and deliver comprehensive records management training programs.
• Manage both physical and electronic records, ensuring accessibility and security.
• Collaborate with other departments to improve documentation processes.
• Assess and respond to records management challenges proactively.
• Engage with external partners or auditors regarding records compliance.
• Lead a team of records management clerks to ensure efficient operations.
• Prepare and present records management reports to upper management.
• Regularly update disaster recovery strategies in line with organizational needs.

Requirements

Education

• Bachelor's degree in Information Science or a related field
• Master's degree in a relevant field is preferred

Experience

• 5+ years experience in a records management or information management role

Technical Skills

• Disaster Recovery Planning
• Compliance and Regulatory Knowledge

Soft Skills

• Communicative Skills
• Interpersonal Skills

Certifications

• Registered Record Manager (RRM)
• Information Management Certification

Languages

• English: Fluent

Advantageous

• Knowledge of GDPR and other regulations: Understanding of international standards and regulations impacting records management.
• Experience with cloud-based records systems: Hands-on experience with cloud storage solutions for managing organizational records.

Benefits

• Comprehensive health, dental, and vision insurance.
• 401(k) with a generous company match.
• Paid time off and holiday pay.
• Opportunities for professional development and training.

Company Culture

• Continuous Learning: We support continuous learning through training programs and workshops tailored to develop employee skills.
• Empowerment: Our company empowers employees to take ownership of their work, fostering both professional and personal growth.
• Work-Life Balance: We emphasize a healthy work-life balance through flexible schedules and understanding of personal commitments.