Calendar Runner

Job Description

We are on the lookout for a detail-oriented Calendar Runner to join our team and efficiently manage schedules and appointments. Your role will be crucial in keeping our calendar organized while ensuring all events are well-coordinated.

Responsibilities

• Update and maintain the organization’s calendar with appointments and important deadlines.
• Schedule meetings and appointments, ensuring no overlaps occur.
• Communicate calendar updates and changes with team members promptly.
• Assist with travel arrangements and logistics for conferences and seminars.
• Distribute agendas, documents, and minutes before and after meetings.
• Support event planning by coordinating logistics and managing attendee communication.
• Resolve calendar conflicts efficiently and suggest adjustments to schedules.
• Keep track of important dates and deadlines for team members.
• Work closely with various departments to ensure scheduling needs are met.
• Maintain a detailed record of all engagements, events, and appointments.

Requirements

Education

• High school diploma or equivalent
• Bachelor's degree in Business Administration or related field is preferred

Experience

• 2-4 years of experience in event management or administrative support

Technical Skills

• Project Management Software

Soft Skills

• Problem-solving

Languages

• English: Fluent

Advantageous

• Knowledge of travel arrangements: Experience in arranging travel for events and conferences.
• Familiarity with Zoom and WebEx: Comfortable using video conferencing tools for remote meetings.

Benefits

• Comprehensive health coverage including dental and vision
• 401(k) with employer matching contributions
• Generous paid time off policy
• Opportunities for professional development

Company Culture

• Innovative Spirit: We embrace creative thinking and encourage our team to propose new ideas to improve our services.
• Inclusivity: Diversity is at the heart of our workplace. We encourage people from all backgrounds to apply.
• Flexibility: We understand the need for work-life balance and promote flexible schedules to accommodate our team’s needs.